UI Audit Response Guide · VA
Virginia UI audit response
Virginia reviews go faster when you tie each payee total to source exports and keep proof organized by payee and audit period.
Virginia “what’s different”
Virginia requests get easier when your totals are audit-period exact and your response is organized per payee. The goal is to eliminate “where did this number come from?” questions.
What to expect (Virginia)
- A notice with the audit period and deadline.
- Requests focused on wage/payment detail and supporting records.
- Follow-ups if you provide totals without a verifiable trail back to source exports.
What to pull first (Virginia checklist)
A) Period summary
- Audit period dates + totals summary.
- Reporting summaries and confirmations (if available).
B) Payment trail
- Bank/processor exports for the audit period.
- Payee register: date, payee, amount, purpose label.
C) Proof per payee
- W-9 (if applicable)
- Invoices
- Scope documentation (work order / SOW / engagement emails / proposal acceptance)
- Approvals (if used)
- Work evidence for repeat or higher-dollar payees (deliverables, milestones, email threads)
If you have related entities (multiple LLCs, DBA, or locations), include a one-paragraph note explaining which entity paid which payees so the reviewer doesn’t merge totals incorrectly.
Sources
Disclaimer
This material has been prepared for informational purposes only, and is not intended to provide, and should not be relied on for, legal or tax advice. If you have any legal or tax questions regarding this content or related issues, then you should consult with your professional legal or tax advisor.