UI Audit Response Guide · CA
California UI audit response
EDD reviews tend to be detail-heavy; the fastest path is a reconciled payment story and organized proof.
California “what’s different” (EDD reality)
California audits are often driven by verification: totals, worker facts, and whether your documentation matches how the relationship operated. Your goal is to make it easy for a reviewer to confirm:
- the audit period,
- who was paid and why,
- and how your totals reconcile.
What to expect (California)
- A written records request from EDD with a firm response deadline.
- Requests that focus on wage/payment reporting, worker status, and supporting records.
- Follow-up questions if your totals don’t match cleanly between bank/processor exports and your internal reporting.
What to pull first (California checklist)
A) Period + totals (make it verifiable)
- A simple “audit period summary” (quarter-by-quarter if applicable).
- Payroll/wage-related reports you already rely on internally (don’t overcomplicate it—focus on what ties to totals).
B) Payment trail
- Bank statements and/or payment processor exports covering the audit period.
- ACH detail/check images if you used those methods.
- A payment register: date, payee, amount, and a purpose label.
C) Proof (avoid the “where is the support?” loop)
Organize proof per worker/vendor:
- W-9 (if applicable)
- Invoices
- Scope documentation (work order, SOW, engagement emails, proposal acceptance, etc.)
- Approvals (if used)
- Work evidence for higher-dollar or repeated relationships (deliverables, milestones, email threads)
For repeat payees, include 2–3 examples of “work evidence” that demonstrate deliverables. Don’t dump everything—make the story reviewable.
Sources
Disclaimer
This material has been prepared for informational purposes only, and is not intended to provide, and should not be relied on for, legal or tax advice. If you have any legal or tax questions regarding this content or related issues, then you should consult with your professional legal or tax advisor.